New EPFO Rule: Transgender ID card issued from national portal now accepted for name, gender changes in EPF records

Employees’ Provident Fund Organisation (EPFO) has simplified the joint declaration process for its members from the transgender community. The EPF body has now formally recognised the transgender identity certificate/card issued through the national portal for transgender persons as a valid document to change name and gender in EPF records.

As per an EPFO circular issued recently, “This is to inform that the competent authority has decided to accept a transgender identity certificate/card issued through the national portal for transgender persons
https://transgender.dosje.gov.in/ as a valid proof for effecting a change in name and gender in the records of EPFO.”


“Accordingly, the said document shall be deemed to have included in the list of acceptable documents available as Annexure II to the circular dated 16/01/2025 on the simplification of the joint declaration process,” the circular said.

Which documents EPFO members require to change name and gender in EPF records?

Here is a list of documents required to change name and gender in EPF records.
Transgender card issued by the national portal of transgender persons

• Passport
• Death Certificate
• Birth Certificate
• Driving Licence
• Service photo identity card issued by Central Govt./State Govt./ UT Govt./ PSU/
• Banks
• School Leaving Certificate (SLC)/ School Transfer Certificate (TC)/ SSC
• certificate/Mark Sheet issued by board/ University containing name
• Bank Pass Book having name and Photograph Cross Stamped by bank official
• PAN Card/ e-PAN
• Ration / PDS photo Card
• Voter ID/ e-Voter ID
• Pensioner Photo Card
• CGHS/ ECHS/ / Medi-Claim Card with Photo issued by State/ Central Govts./ PSUs/
• Rashtriya Swasthya Bima Yojana (RSBY) Card
• ST/ SC/ OBC certificate with photograph
• For Full name/First name change requests: PF Member to submit the Gazette
• Notification of new name along with any supporting document of old name with
• Photograph (Even for 1st instance of the Full name/ first name change)
• Valid Visa along with Foreign Passport (valid only) issued in case of other Foreign
• Nationals
• Freedom Fighter Card having photo
• Person of Indian Origin (PIO) card or Overseas Citizen of India (OCI) card issued by
• Government of India
• Tibetan Refugee Card

The joint declaration process is simplified based on the classification of members as below:-
EPFO classifies members into three broad categories to decide how profile updates can be made:
Members whose UAN is linked with Aadhaar and generated after October 1, 2017
Members whose UAN was generated before October 1, 2017, but whose name, the date of birth, gender, and Aadhaar are validated
Members whose UAN is not Aadhaar-validated, those without a UAN, or cases involving deceased members
The level of verification and approval required depends on which category a member falls into.

Documents can be submitted by the member through Digilocker wherever feasible else uploaded as a single PDF.

How to correct errors in their name, gender, and the date of birth shown in the UAN profile?

Step 1: Logging into the Unified Member Portal
Step 2: Choosing “Profile Update / Joint Declaration”
Step 3: Uploading scanned documents
Step 4: Submitting the request for EPFO verification
Verification and Update
After submission, EPFO verifies information. Once approved, the corrections reflect in the UAN profile.