How to set up email signature in Outlook Web, MacOS, Windows, iOS, Android? A complete step-by-step guide

Outlook is generally available and accessible on every platform and device. Owned by Microsoft, it is the second most popular and used email service after Google’s Gmail. Outlook stands out as one professional e-mail service and to make it slightly more professional: you may add a signature.

Now, before you jump to the steps. Here’s a quick suggestion to follow: while designing your signature, remember to keep it concise and avoid excessive distractions for the reader. Include essential information such as your name, job title, and company name, along with optional details like a website or logo.

Outlook Web

• Click the gear icon and select "View all Outlook settings."
• Go to "Compose and reply" and find the "Email signature" section.
• Type and format your signature as desired.

Windows

• Copy and paste method: Go to Outlook settings, select "Signatures," and paste your signature text into the editor.
• Signature file method: Create a signature file, open Outlook preferences, choose the signature to edit, insert the signature file and save.

Mac

• Copy and paste method: Open Outlook preferences, click on "Signatures," select "Edit," and paste your signature.
• Signature with image: Go to Outlook settings, select your account, choose "Signature," enter your text, and optionally add an image.

Android

• Open the Outlook app, access settings, tap your account, and select "Signature."
• Enter your desired text and links, then save.

iPhone

• Open the Outlook app, go to Settings, select your account, and choose "Signature."
• Enter your desired text and, if desired, add an image, then save.

FAQs

1. When was Outlook first launched?
   Microsoft first introduced Outlook as Hotmail in 1996.
2. Who developed Outlook?
   Microsoft Corp developed Outlook.