Unicommerce Solutions CEO feels being well connected with the team makes work from home easier

Kapil Makhija shares how he works from home and balances personal and professional time.

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Commuting time is now family time for the Unicommerce Solutions CEO.
Kapil Makhija, CEO Unicommerce Solutions feels work from home gives the freedom to work whenever you feel like.

He told ET Panache, "In order to be efficient, and productive, I follow a structured work from home routine, which includes established working hours to ensure a large overlap with the team. It’s easy to be distracted when you are at home, the most important task is to set working hours. I plan my day in a manner, where I am giving equal importance and time to my work and family. I ensure that I have pre-planned slots for team discussions, catch ups along with setting a dedicated time to catch up on work and emails. What helps me is having the task list for the day clearly set out on my calendar, which ensures that the day is planned and productivity is not impacted."

Consistent communication with the team is key feels Makhija. "Work from home becomes much easier when you are well connected with the team. I keep at least 3-4 hours a day for meetings and team calls. It helps in aligning the business objectives and gives me a clear understanding of how my team is performing. Regular check-ins with the HoDs and the team members on a frequent basis helps ensure that the teams are aligned on the overall objective and minimises rework," he shared.


Commuting time is now family time for the Unicommerce Solutions CEO. "I used to spend 3-4 hours on the road everyday while commuting to work and for meetings. Working from home has given me a chance to utilise those hours with my family and for my hobbies. I try to help my family with daily chores and spend time with my kids playing with them, reading stories to them. At night, I ensure I keep some time aside for reading even if it's for an hour or so," he elaborated.

The company is active on the Google ecosystem. "We believe that we should stick to one integrated platform, where we can easily meet all our business requirements and connect with each other on a regular basis for daily communication as regular communication is of prime importance during the work hours so we use Google Hangouts and G-mail to keep in touch. We have also created team groups and leadership groups on Google Hangouts, which helps us remain connected and work in sync with each other. Sometimes I also use WhatsApp to connect with individuals or team leaders," he said.

Makhija has always been a strong supporter of remote/mobile working. "It allows me to significantly save time, which I would have otherwise spent on travelling for meetings or office. It also gives me the chance to spend more time with my family and play with my kids. They are too young to understand the situation, they are just happy that their parents are now at home and spending time with them. However, Work from Home comes with its own set of challenges, it becomes very important to keep the team motivated all the time. It’s easy for any team member to feel disconnected as there is no informal connection with colleagues and limited communication. In such time, we have to be extra cautious and connect regularly with each other," he said.
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Makhija admits that it is tough to find the right balance between personal and professional life. "Most of my personal time goes with my kids, I ensure that I play with them and help them in their daily assignments. My wife and I have dedicated time slots to take care of the kids, and do our work. I make sure that all the important tasks are scheduled for the first half of the day and I do not switch between tasks. I have created a dedicated workplace, where I keep myself away from all distractions," he ended.


Remote Working 101: Work-From-Home Tips & Tricks That Will Help Increase Your Productivity
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The Covid-19 pandemic has shaken up the world and has brought about monumental changes in our lifestyle. While the impact of the pandemic has been mostly negative, a silver lining among the dark clouds is the way the pandemic has affected our work culture.

In the wake of the outbreak, several Indian MNCs and companies moved their operations to working remotely. As a large number of employees logged in to their office computers from their homes, their productivity was at an all-time high, which helped restore the faith of the senior management in the work-from-home (WFH) setup.

While most of us by now have become pros at working-from-home, as the popular saying goes, there’s always scope of improvement. We have compiled a comprehensive list of work-from-home tips and tricks that will take your productivity a notch higher and help you work efficiently.

The Covid-19 pandemic has shaken up the world and has brought about monumental changes in our lifestyle. While the impact of the pandemic has been mostly negative, a silver lining among the dark clou..
Read More

Starting with the obvious, when working from home, it is absolutely essential to set up an office-like space. No, it does not mean that one has to build a makeshift office, complete with a cubicle - it simply means having essentials in place.

For starters, prepare a checklist of all the things you need: laptop charger, phone charger that are important for smooth, uninterrupted workflow. Make sure you have them in place before you start working.

It is also advisable to keep a notepad and a pen handy so that you can jot down all the important points made in the next video call.

Then, you can also keep your water-bottle near your work-from-home desk to stay hydrated as you work your way through the shift. The key is to create an office-like environment that is conducive to your work.

Starting with the obvious, when working from home, it is absolutely essential to set up an office-like space. No, it does not mean that one has to build a makeshift office, complete with a cubicle - ..
Read More

Taking breaks while working from home is important as it gives you time to blow off some steam and give your mind much-needed respite in the midst of a stressful work environment. But, it is advisable to time yourself when on a break.

You can use apps such as TimeOut for Mac, Smart Break for Windows to time your breaks and manage your work schedule efficiently.

Taking breaks while working from home is important as it gives you time to blow off some steam and give your mind much-needed respite in the midst of a stressful work environment. But, it is advisabl..
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Perhaps the most important tip to follow when working from home is following video call etiquette. As all your boardroom meetings shift to video calls, it is essential to look presentable and be a professional each time you Skype or Facetime with your team members.

For starters, dress appropriately. If you are in your pyjamas or loungewear, it is advisable to change into a professional attire, like a shirt or a blazer, paired with pants. Secondly, make sure that the room you are in is well-lit. Make sure the background behind you is not distracting. If you have a wallpaper with intricate designs, make sure you avoid it as a background as it may jitter on camera.

Lastly, do a dry run before you get on the call. Try calling one of your colleagues just to be sure that your mic and camera are working properly.

Perhaps the most important tip to follow when working from home is following video call etiquette. As all your boardroom meetings shift to video calls, it is essential to look presentable and be a pr..
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This is perhaps the most critical part of remote working. When one is in the office space, it is comparatively easier to communicate with one’s co-workers and supervisors. However, when working from home, since your colleagues and manager are only available on Zoom or Hangouts, it is advisable to establish a proper channel of communication.

For starters, inform your supervisor of the tasks you are performing every hour and ask them to set proper deadlines for you.

If you are working on a project with a colleague, communicate with them clearly about the status of the project and the deliverables required. This will not only help build your supervisor’s trust in you, but will also help them keep a track of your progress.

This is perhaps the most critical part of remote working. When one is in the office space, it is comparatively easier to communicate with one’s co-workers and supervisors. However, when working from ..
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Possibly one of the biggest blunders one can do while remote working is working from the bedroom. Usually, one’s bedroom is a hub of distractions. It is possible that you might get carried away and start watching TV or get distracted by your kids or pets.

The key to keeping productivity high while working from home is avoiding all the distractions, both digital and otherwise. As a result, it is advisable to work from one’s living room, sans distractions, by having an office-like setup in place.

Possibly one of the biggest blunders one can do while remote working is working from the bedroom. Usually, one’s bedroom is a hub of distractions. It is possible that you might get carried away and s..
Read More

At times, those working from home prefer to sit in the comfort of their mattress or lounge on sofas along with their laptop. On the surface, it might seem like there is nothing wrong with it, but this can severely affect your posture, thereby leading to back problems. Especially if you are on an eight-hour shift, you might end up with a severe back ache by them you call it a day.

It is, therefore, important to sit straight and maintain a correct posture, for the sake of your back. Keeping your spine and head straight and maintaining proper distance from the laptop screen is of prime importance.

At times, those working from home prefer to sit in the comfort of their mattress or lounge on sofas along with their laptop. On the surface, it might seem like there is nothing wrong with it, but thi..
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Most of us working from home, depend on a VPN (Virtual Private Network) to access company’s assets and shared drives. VPNs are traditionally known for slowing down the Internet speed, leading to large response times.

Hence, it is vital to have a sturdy Internet connection. Additionally, if the home Wi-Fi connection is shared by your family members, it is advisable for you to instruct them not to indulge in heavy Internet usage as it might impact your speed.

Most of us working from home, depend on a VPN (Virtual Private Network) to access company’s assets and shared drives. VPNs are traditionally known for slowing down the Internet speed, leading to larg..
Read More

Digital distractions are a bane to remote working and so is ambient noise. As you work your way through the day, you might notice the background noise is taking a toll on your productivity. Especially in Indian households, distractions are aplenty. From pets barging into your room to your parents and spouse checking up on you from time to time, it can be hard to stay focussed.

Make sure the ambient noise levels are low, so your productivity is high. Additionally, you could consider wearing headphones or earplugs to keep distractions at bay.

Digital distractions are a bane to remote working and so is ambient noise. As you work your way through the day, you might notice the background noise is taking a toll on your productivity. Especiall..
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When working from home, your boss is not breathing down your neck, but at the same time, you have to keep her updated of all the tasks you perform in a day. With no supervisor to keep check on you, you might end up losing track of time and miss out on some important tasks or deadlines.

To make sure such a scenario never occurs, you can prepare a task list every morning and stick to it. You can keep updating the list throughout the day as and when more tasks are added.

Set goals and time limits for each task. After you complete each task, cross it off the list. This simple technique is both effective and fulfilling.

There are several apps such as Todoist, Toggle and TickTick that will help you stay organised.

When working from home, your boss is not breathing down your neck, but at the same time, you have to keep her updated of all the tasks you perform in a day. With no supervisor to keep check on you, y..
Read More

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